Event & Portal Setup

Schedule Live events, set up the event landing page, add event features and content, and set up attendee portals.

About Events & Attendee Portals

About Events & Attendee Portals

What is a Live with Archive event?

Live with Archive events are presentations broadcast from a Live Acquisition Source and automatically recorded for On-Demand access. The archived recording will be an exact copy of the live event, including the slides, surveys, and other content from the original presentation. Archives are posted at the same link as the live event and are typically available within one (1) hour of the event's conclusion. An email confirmation will be sent to the event administrator once the archive is available for viewing.


About Events & Attendee Portals

What is an On-Demand event?

On-Demand events can be an archive of a Live event or an On-Demand only event. On-Demand only events can be created by uploading existing media file(s) or, for audio events, audio can be recorded by phone using the On-Demand Studio. On-Demand events are available for viewers to watch at any time.

About Events & Attendee Portals

What is a Simulated Live event?

If enabled on your account, you may see Simulated Live listed as an Event Type. Simulated Live allows for previously recorded or uploaded content to be broadcast to viewers at a selected date and time, appearing as if the content is live. This allows you to pre-record and edit your content in advance but still give viewers the experience of a live presentation.

When creating a new event as Simulated Live, you'll need to choose to Record Media or Upload Media Files as your SimLive Source.  Record Media requires you to schedule a date and time for the Simulated Live content to be recorded.  Like a Live event, you'll use the Live Studio to record the content that will be rebroadcast to viewers.  Upload Media Files requires previously recorded content to be uploaded and assembled.  Like an On-Demand event, you'll use the SimLive Studio to upload, assemble and publish content that will be rebroadcast to viewers.

Once content is recorded or published, use the Event Settings and Schedule page to schedule the Simulated Live broadcast.  Click Schedule a New Broadcast and select the date and time for the broadcast.  Previous Simulated Live broadcasts will be listed here.  After a scheduled broadcast takes place, the event will be accessible (as an Archived or On-Demand event) until a new Simulated Live broadcast is scheduled.

To re-purpose existing Archived or On-Demand events, visit the Event Settings and Schedule page and click Convert to SimLive next to the Event Type. Then, click Schedule a New Broadcast and select the date and time for the broadcast. After a scheduled broadcast takes place, the event will be accessible (as an Archived or On-Demand event) until a new Simulated Live broadcast is scheduled.

About Events & Attendee Portals

What is a portal?

A portal is a website that you set up to host multiple events, replays, and other content from a single link. With a portal, your visitors register one time and can attend any of the events on the portal. Reporting is similar to event reports, except the results include all events on the portal. 

To create a portal, sign in to the Webcast Admin portal. At the top right of the My Events tab, click Create New Portal. Create the events first and then in portal setup, select the events you would like to include.

This article is an introduction to portals and provides some examples.

Portal basics

Every portal includes a registration page and a list of events. You can include all types of events: Live, Simulated Live, and On-Demand (or replays). You can also host breakout sessions in any meeting app of your choice; just add the meeting URL.

You can choose from different layouts to set up the registration page. Similar to event setup, you can use branding to customize colors, add logos, add background images, and more. For the portal itself, there are several layouts for listing your events, as well as grouping options to organize the events. 

Organize your events

On a portal, the list of events is called an agenda or schedule. Each event linked to the portal agenda is a segment

The portal sorts events by their scheduled date and time. Depending on the layout you select, you can use automatic grouping to further group events into tabs with their scheduled date or you can create your own custom categories (called tracks). 

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Example 1 - Simple list of events

This example sets up a portal with six events and two breakout sessions for the same date, sorted by time.

On the Manage Segments tab, click Add Segments and select the events to include.

Portal-SelectEvents.png

The resulting portal looks like this.

Portal-SimpleList.png

Example 2 - Events organized into tabs by date

This example sets up a portal with six events and two breakout sessions per date. They are grouped into tabs by their scheduled date. The portal displays the dates on the tabs.

On the Manage Segments tab, click Manage Categories to access the automatic sorting options. You don't have to create any categories.

ManageSegments-SortByDate.png

The resulting portal looks like this.

Portal-DateTabs.png

Example 3 - Events organized by categories (tracks)

This example sets up a portal with six events and two breakout sessions per date. They are grouped into three custom categories. The portal displays the category names on the tabs.

On the Manage Segments tab, click Manage Categories to set up the categories. Then assign the events to the categories you created.

ManageSegments-Tracks.png

The resulting portal looks like this: